16 tips to boost your podcasting productivity

I love talking and writing about podcasting productivity: that space between creative flow and getting things done. Here are some of the tips I shared as part of last year’s 30 day podcasting challenge.

Put all your links in one place

Whether you have a guest or co-host, you really need to think about how you share the articles, blog posts, tweets, Reddit posts and other resources that you’re going to talk about. You also want to consider how to display that info to your listeners, in chronological order.

Have a welcome page for guests

Help your guests know what to expect when they record with you, by setting up a welcome page. Let them know about scheduling, software, equipment and insist on headphones!

Help your guests know what to expect when they record with you, by setting up a welcome page. Let them know about scheduling, software, equipment and insist on headphones!

Thank your guests

Once you’ve recorded an episode with a guest, make sure to send them a thank-you email with resources and info on how to share the episode. Make their lives as easy as possible so they come back and bring other potential guests along.

Load up your Buffer

Use the social network scheduling tool buffer to auto-post to your Facebook and Twitter timelines throughout the week. Load up your queue of content as part of your workflow and get that little bit of marketing out of the way.

Always be ready to record

The best camera is the one you have with you at the time. The same can often be said of podcasting, if the mood is right. So make sure you pack a device that can record good-quality audio from you and your subject.


Hook up Dropbox to your podcast hosting service (or use Podiant’s Dropbox integration) to automatically post audio updates directly from your mobile, without having to go through an upload interface.

Acceptable audio in a hurry

Setup your digital audio workstation (DAW) template before you embark on a busy project:

  • Use lots of compression incase you’re unsure how each track might sound
  • Add ducking effects so you don’t have to worry about fading music in with speech
  • Consider export vs upload time, and how that might affect your audio quality

Show note templates

Use templates to keep your show notes consistent. Use a document and fill in the blanks, MadLib style, or use Podiant’s drafts and templates to stay on top of your show notes game.

Pre-flight checklist

Have a checklist for recording each episode: one for you and one for any guests or co-hosts that you have, especially for those that aren’t seasoned podcasters. Similar to the introductory email from episode 1, give them everything they need to know to get started.

Post-flight checklist

Once you’ve recorded, make sure you have a post-flight checklist to go over everything, so you don’t miss a thing when publishing your next episode. This is especially useful when dealing with guests and co-hosts recorded remotely, as you can tell them where they need to put their files, what format they should be and how they should name them, among lots of other little details.


A few tools to help answer the question “If it’s 9am here, what time is it where you are?” so you don’t have to ask your guests. I recommend the time.is website as well as the Calendly service, and it’s also worth mentioning that Podiant has a guest booking feature that’s timezone aware.

Repurposing content

If you’ve written up show notes, take the time to flesh them out into a blog post. If you’re talking about a book, maybe review it on Amazon, using extracts from your transcript. these are ways you can extend the life and usefulness of your content, stretch it further and maybe pick up new audiences.

Keep track of your reviews and comments

Scrape the iTunes stores for your podcast reviews, connect Disqus to keep your comments in one place; seek out tweets mentioning your show. Keep them in one place so you know who’s engaging with your content.

Producing multiple shows at once

Instead of running over the same todo list for each of your shows, consider blocking out your time and doing the prep for all your shows in one block, the recording and editing in another, and the post-production in a third. This way you’ll pivot on youru todo list, so all you have to do is repeat the same tasks for each podcast, instead of remembering where you last left off with each show.

Naming your show on the web

Think about your show’s name and how people might type it. Also consider easy-to-type and easy-to-say URLs for each episode. Numbered URLs are great, and you can do that in a CMS like WordPress very easily; also look into URL-shorteners like Podiant’s pcast.link.

Series outlines

If you’re producing a limited-run series, start with the overall picture, then drill down to the individual story beats and episodes.

Leave a Reply

Your email address will not be published. Required fields are marked *